AI in Health Summit checks in 700+ guests in under an hour with QR code kiosks

Project Overview

The AI in Health Summit brought together more than 700 guests for two days of discussions and engagement at the intersection of artificial intelligence and healthcare, held on 19–20 October 2026.

Onevie supported the summit with its event check-in technology kiosks, bringing guest check-in and personalised badge printing together in one process.

Guests scanned their QR codes at the kiosks, checked in and received their personalised name badges directly at the kiosk, supporting a more organised arrival and identification process.

The Challenge

With more than 700 guests attending across two days, the event required an efficient way to manage arrivals, verify attendees and provide clear identification without relying heavily on manual registration processes.

The key requirements included:

• A straightforward QR code check-in process.
• On-site printing of personalised name badges.
• A more organised guest entry and identification process.
• Better visibility of attendee attendance during the event.

The Onevie Solution

1. QR Code Check-In Kiosks

Onevie deployed check-in technology kiosks where guests scanned their QR codes to check in. This supported a more direct guest arrival process and reduced the need for registration staff to manually search for attendee details.

2. On-Site Personalised Badge Printing

After checking in, guests received personalised name badges at the kiosk. This brought check-in and attendee identification together at the point of arrival.

The Impact

Across the two-day summit, the kiosk-based check-in and badging process supported improvements in guest entry and registration operations.

• Reduced queues and faster guest check-in.
• Less manual work for registration staff.
• Better attendee identification through personalised name badges.
• More organised guest entry.
• Real-time attendance tracking.

Project Highlights

• 700+ guests supported.
• 19–20 October 2026 (two days of onsite deployment).
• Check-in technology kiosks deployed.
• QR code scanning for guest check-in.
• 700+ personalised name badges printed onsite.
• Reduced queues, faster check-in and less manual work for registration staff.
• Real-time attendance tracking.

The Bigger Picture

The AI in Health Summit demonstrated how combining QR code check-in and on-site badge printing can support a more organised event arrival experience.

By enabling guests to check in and collect their personalised badges at the kiosk, Onevie helped reduce queues, ease the workload on registration staff and improve attendee identification. The process also supported real-time attendance tracking throughout the event.